2023 Exhibitor Kit

2024 information will be posted closer to event dates

WELCOME TO THE 2023 EDMONTON RENOVATION SHOW EXHIBITOR KIT

THE EXHIBITOR KIT WILL BE FULLY UPDATED 6-8 WEEKS BEFORE THE SHOW.

The Exhibitor Kit will not be printed or mailed to you. We're reducing our paper trail by sending out our information by email or posting items on our website. Follow our step by step instructions below to assure you have a well organized, successful show.

***REMINDER: You must purchase electrical for your booth display through ShowTECH. Flooring is Mandatory. Please read each section of the kit there is important information within this page ***

2023 SHOW HOURS

EXHIBITOR WARNING

QUICK LINKS

2023 Edmonton Renovation Show Map
2023 Move In Schedule
2023 ERS Rules, Regulations & FAQ's
2023 ERS Show Checklist
2023 ERS Must Do's 

SHOW FACILITY

Edmonton Expo Centre
7515 – 118 Avenue NW
Edmonton, AB T5B 4X5

SHOW OFFICE

Hall C Show Office

**Marketplace Events team is ONLY at this location during the week of the Show: Wednesday, January 25 - Monday, January 30, 2023.

ENHANCE YOUR COMPANY’S ONLINE EXHIBITOR LISTING

Your basic listing will be uploaded to the website when you book your booth. Within 24 hours you will receive an automated email to enhance your listing. This link can be used multiple times and you can make updates and changes to your listing until ONE day after the show commences. If you have any questions regarding the online exhibitor listing or do not receive the link, please email our digital support rep, JenK@mpeshows.com.

Need help with your listing? Read the FAQs. 

Learn more about the benefits of creating your enhanced listing.
Go from basic to ENHANCED!

SOCIAL MEDIA
#LetsGetSocial

Share your show pics or your home reno projects with us.

Hashtags: #YEGHomeShow #EdmontonHomeShow #ERS23

In efforts to protect potential joint customers from fraudulent events and scammers, we request that you do not create your own Facebook Event. This helps us manage ticket sales for the event, and ensures that our team are available to support both exhibitors and potential attendees with any questions, comments, or concerns that they have. Please feel free to reach out to your show manager or show marketing manager with your companies’ Facebook page and we can add you as a co-host to the official event.

Click Here to go to our Facebook Event for 2023.

Click Here for the Social Media Marketing Kit

REQUIRED READING & FORMS 

2023 Show Rules, Regulations & FAQ's
2023 ERS Show Checklist

Other important documents:

2023 ERS Must Do's 

If you plan on shipping any materials to the show , please ensure all pieces have a shipping label on them.

EXHIBITOR BADGES

All exhibitors need to display their badge on show days to gain admittance to the show floor. 

Exhibitors are given the minimum number of badges allotted to their booth automatically (see chart below)  with no form needing to be filled out. If the number of badges needed for your staff doesn't exceed the amount shown below, then simply have your staff check in at the Hall C Show office during or before the show to receive their badge.

Please note that badges do not display exhibitor or company names on them but have space to insert your business card. 

If you need more than the number of badges allotted to your booth, then please fill out the Extra Badge Order Form before January 16, 2023 and we will have them ready for you at check in.

DO NOT LEAVE YOUR BADGES IN YOUR BOOTH as you need them to gain access to the show floor. Replacement badges are $10 each if lost, left at home, left in booth, a dog ate them etc. 

BOOTH GUIDELINES

Review the booth guidelines to make sure your booth is designed to meet Marketplace Events and Edmonton Expo Centre's standards:

• Booth Design & Exhibiting Tips 
• Edmonton Expo Venue Guide  - Read important information regarding fire safety, safety & security, general rules, etc. 

EXHIBITING TIPS

• Article: Find New Display Ideas with Your Expo Eyes by Barry Siskind
• How to Exhibit Successfully
• Approaching Visitors on the Show Floor
• Booth Design & Exhibiting Tips
• Top 10 Money Saving Tips at the Show

EXHIBITOR GUEST TICKETS

Order your exhibitor guest tickets (VIP tickets) at a discounted rate to give to friends, family, current customers, prospective customers or whoever you wish. To place an order, please fill out the Exhibitor Ticket Order Form then scan and email to Sarah.

TRANSPORTATION & CUSTOMS FORMS

SHOW INSURANCE

Proof of trade show insurance is mandatory for our shows. Coverage dates must include Move In and Move Out. We require a copy of your policy sent to Sarah to keep on file before January 16, 2023.

2023 ERS Certificate of Insurance Form

We also require that we are on your policy as additional insured:
Marketplace Events LLC

Rimrock Plaza PO
PO Box 70060
Toronto, ON  M3J 0H3 

ELECTRICAL|HOUSEKEEPING|PLUMBING|INTERNET

Click here for the Directory of Services

Facility Services, Edmonton Expo Centre

Services through Edmonton Expo:

• Edmonton Expo Map
• Events Safety Compliance Policy for Show Management & Exhibitors
• Internet Order Form

  Please direct all inquiries to:
  Simon Hollington-Sawyer
  Cell: 587-336-6413
  Email: Simon.Hollington-Sawyer@encoreglobal.com
  
  ShowTech 
  2023 ShowTech Order Forms
  2023 ShowTech Online Ordering
  
  Deadline for ShowTECH discount: January 5, 2023
  
  Services Available

  • Signage Hanging
  • Electrical
  • Ceiling Lighting
  • Floor Lighting
  • Plumbing
  • Compressed Air/Natural Gas
  • Telecommunications

GES Decorator Services
2023 ERS GES Order Forms 
2023 GES ONLINE Ordering 

Deadline for GES discount: January 13, 2023

Services Available:

• Booth Cleaning
• Furnishings (tables, chairs, etc.)
• Carpet & Under-Padding
• Specialty Furnishings
• GEM Exhibits and Accessories (booths)
• Signs and Graphics
• Plants
• Installation and Dismantling Labour
• In-Booth Forklift Service 

TRAFFIC DRIVERS

Online Web Banner/Eblast Inclusion Spec Sheet

Web Button: Increase traffic to your website with our free online button linking your customers to discounted tickets to the show. Let us know when our button is posted on your website, and we will email you 10 free tickets to the show. 
Deadline: January 16, 2023

Follow These Easy Steps:

1. Right click on button (below) and save
2. Load image onto your website
3. Set up hyperlink so jpg image links through to our Ticket Host:  https://edmontonrenovationshow.mpetickets.com/
4. Email your website link to Sarah along with your mailing address 

Web Button:

Call us if you have any problems or if you want to discuss any other easy cross-traffic drivers.

Exclusive Advertising Opportunities:

Get a 15% Discount on your Advertising with NextHome. Click here for details. 

EXHIBITOR MOVE-IN AND MOVE-OUT

Move-In Schedule:
2023 ERS Move In Schedule

Move-Out Hours: 
Sunday, January 29, 7:00PM - 10PM 
Monday, January 30, 8AM - 12PM

Individuals under the age of fifteen are prohibited to be on the show floor, or back of house areas during Move In, Move Out, or while heavy machinery is operating.

Move In and Move Out periods during events can be a dangerous time with vehicles, heavy machinery, overhead work, and many other hazards.  Exhibitors should take particular care when working during this time and should take steps to protect themselves and others.

The Edmonton EXPO Centre requires exhibitors to wear proper closed toed shoes during this time and recommends that everyone working in the space wear a visibility vest.

Additionally, equipment operators are required to have their relevant licenses and must have copies of their license with them when working at EXPO.  Anyone working above 10’ feet must use fall protection and have their fall protection certificate available upon request. 

While Field Level Hazzard Assessments (FLHA) are not required for a typical Exhibitor moving into a standard booth, we do ask the Exhibitors stop and complete one before performing a potentially dangerous task, for example, working on a raised platform, using power tools, or operating heavy machinery. Click Here for the Field Level Hazzard Assessments Form.

PARKING

• Exhibitor Parking
• Online order link
• Pre-purchase your parking pass through Edmonton EXPO Centre and Showpass HERE. The event parking pass is $14 per event day with pre-purchase ONLY.
  
  Exhibitor Parking passes will be sold onsite during move-in at the 79 st booth. All Show Management Staff, Exhibitors, Deliveries, etc. enter the grounds via 79th Street. **Cash is NOT accepted for parking services**
  
  Note: Exhibitors MUST park in the West Lot or in the Angled Exhibitor Parking behind the halls - subject to availability. Please see below map for location. 
• Exhibitors MUST enter through the 79 St. & Borden Park Road entrance via 112th Ave. 
  Parking Pass MUST be scanned upon both entry & exit. 
  Parking Pass MUST be displayed and clearly visible on front dash at all times.

Can exhibitors purchase parking passes onsite?

Exhibitors can purchase an event parking pass at the 79 Street entrance during move in only.

Exhibitors who have not purchased a pass during move in will need to pull a ticket and pay the daily $15 guest rate which does not include in/out privileges.

What happens if an exhibitor enters through a public entrance?

Exhibitors are welcome to enter through the public guest entrances (116 Ave North, 116 Ave South and 73 Street) but will be required to pull a ticket and pay the $15 per day guest rate which does not include in/out privileges. Please click here for our parking map.

What payment types are accepted?

We will have credit/debit payment options available at every pay station inside the Edmonton EXPO Centre as well as at the exit gate. For Guest Parking Lots - There will be one pay station that will accept cash transactions located beside the Hall F Show Office. Please see the attached map for all pay station locations throughout the Edmonton EXPO Centre.

Overnight and Parking Trailers?

No overnight parking in the angled parking spots. Vehicles will be towed. Trailer parking has been moved to the south east lot. NO longer at the giant slide area.

CLICK HERE FOR THE Exhibitor PARKING MAP.

SELLING OR SAMPLING FOOD OR BEVERAGE PRODUCTS

Edmonton Food Sales - Sales Application Form
Alberta Health Services Vendor Notification

Please send all forms to Sarah Carr sarahc@mpeshows.com as well as submission to Alberta Health Services and the Edmonton EXPO Centre.

Please note the following information:  
The following are required to fill out sales and sampling applications

• Any vendor that is selling food or beverage meant for consumption on site
• Any vendor that is sampling any kind of edible product

The following are required to notify Marketplace Events so that we can notify Alberta Health Services

• All perishable items meant for consumption off site

The following are not required to fill out the sales and sampling application

• Spices
• Commercially packaged products i.e. jams, coffee, tea, non-hydrated soups, energy bars, weight loss products

Using propane? If so, you MUST abide by all parameters in the Propane Use Health & Safety Document

HOTEL INFORMATION

Chateau Lacombe Hotel
10111 Bellamy Hill
Edmonton, AB T5J 1N7

Discount Deadline: January 5, 2023

Edmonton Hotels by COST
Edmonton Hotels by DISTANCE
Edmonton Hotels by RATING

BOOTH AWARDS & TIPS!

Each year, the Edmonton Renovation Show awards five exhibitors, each in a different category, for standing out from their competition and peers. The categories for the booth awards are listed below, accompanied by the criteria our panel of judges look for when selecting the winning booth and company. We value all of the hard work our exhibitors put in to create their displays and design their spaces and award those who go above and beyond to put their best foot forward.

Things we look for:
• Meeting basic booth standards/expectations – height, signage, flooring, layout, etc 
• Full floor covering (no subfloor, concrete or terracover exposed) and quality of floor covering 
• Hard wall display (not mandatory but helps in the presentation of a professional display)
• Signage and signage quality
• No exposed studs or wiring (inside and outside booth)
• Paint and paint quality – taking the time to edge, tape seams, make the paint job look professional
• Wall quality – no visible damage
• Creativity and thought evident in booth design

Booth & Exhibiting Tips
Booth Design Guidelines

NEW REGULATION FOR SOIL/GARDEN DISPLAYS
Displays containing soil, mulch or similar materials must use a fire retardant protective coating such as plastic to protect the floor and all facility equipment. Please note that additional cleaning charges may apply. 

NEW REGULATION FOR SIGNAGE & BANNER HANGING
Any signs/objects over 20 lbs. must be pre-approved by ShowTECH. 

CONTACT US TODAY!